Everything Task 1 needs, in one place: the timing, the four paragraphs, how to choose your grouping, the tense map, the language, and what actually separates Band 7 from Band 9. Academic charts and General Training letters both.

This page replaces reading five separate guides. It is the reference — the practice still has to happen on paper, timed. There is an audio version of much of this material, written to be read aloud by a text-to-speech voice, in Task 1 — The Audio Guide, and seven fully worked reports with commentary in Task 1 Calibration Track.

Sources. Original material, plus condensed and adapted guidance from IELTS Advantage (Christopher Pell), IELTS Podcast (Ben Worthington) and IELTS buddy. Band descriptors and criteria wording are the published official versions. Go to the originals for full courses and marking.


1. Calibration — the numbers that govern this task

Minimum length 150 words. Below it you are penalised before anyone reads the content.
Target length 170–190 words. Safe, and it leaves time for Task 2.
Total time 20 minutes: 3 min reading and grouping, 14 min writing, 3 min checking.
The check Reads for two things only: agreement and tense. Nothing else.
Paragraphs Four, in fixed proportion: ~30 words intro, ~35 overview, ~60 in each body.

Task 2 carries twice the marks. If Task 1 overruns, the loss must land on Task 1, never on Task 2.

If you reach 190 words and half the data is still unmentioned, the grouping was wrong, not the writing. You report the significant figures, not every figure on the chart.


2. Read the chart before you write

Three minutes, not thirty seconds. This is the step candidates skip, and skipping it is what produces a report that lists numbers instead of describing them.

Under a 20-minute clock the instinct is to start writing the moment you've glanced at the chart. That produces one of two failures: you transcribe — describing numbers left to right with no sense of which matter — or you freeze on a chart with many categories and try to mention all of them, running out of words before you reach a real comparison. Both share one cause: you started composing sentences before deciding what the report was about.

What a prompt is actually made of

Every Academic Task 1 prompt has the same three parts, whatever the chart:

  1. A frame sentence — one line naming the subject, the place, and the time span.
  2. The graphic — the data itself.
  3. A fixed instructionsummarise, select, report the main features, compare where relevant. This sentence never changes and tells you nothing about your chart. Stop re-reading it after the first time.

Pull three things out of the frame sentence before you look closely at the graphic: the subject (what is measured), the scope (how many categories, countries, items), and the span (a fixed date, a range of years, or none at all — which decides your tense before you have written anything).

The five-second scan

Confirm four things about the graphic itself. Skipping this is how candidates misread a chart they could have read correctly in five extra seconds.

Hunt for the two or three features that matter

An overview names 2–3 features. Not one, not seven. Look for:

Where the signal usually is, by chart type

Chart type Confirm first Usually worth reporting
Single pie chart The segments sum to 100% The largest segment, and any segment a surprising size for the topic
Two or more pie charts Whether the same categories appear in each What grew or shrank between charts, and any change in which segment leads
Line graph Which line is which Start vs. end per line, any crossing point, the steepest stretch
Bar chart Whether bars group by category or by time Tallest and shortest overall, and whether the ranking holds across groups
Table Row and column headings — not the numbers first The extreme value; which cells you can safely group and skip
Map Compass orientation and scale What was added, what was removed, what stayed exactly where it was
Process Whether it loops or ends The number of stages, and whether any stage carries more sub-steps
Two linked graphics How the second relates to the first Whatever the second adds that the first could not show

A sentence budget for a bar chart. Assume about 10–12 sentences in total and give each one a job rather than writing freely: one introduction, two for the overview, two using superlatives, one comparison, one grouping two similar data points, one flagging an exception, one complex sentence, one simple sentence. Working to a budget is what stops a bar chart report from becoming a list.

Note the table row. A table gives you no visual shortcut the way a line or a bar does, so if you start with the figures you will start transcribing. Start with the headings, decide which dimension is more informative to group by, and only then read the values inside it.

A worked scan

Imagine a bar chart titled "Share of leisure time UK teenagers reported spending on five app categories, 2015 and 2023." Categories: gaming, messaging, social media, video streaming, education apps.

Frame sentence gives you: subject = leisure time by app category; scope = five categories, one country; span = two fixed years, no ongoing series → past simple throughout.

Five-second scan: units are percentages of leisure time — and they will not sum to a fixed total the way one pie chart would, so don't assume they add to 100. Two bars per category, one per year.

Hunting for features, with these figures: gaming 40% → 18%, video streaming 10% → 30%, social media 25% → 38%, messaging 20% → 10%, education apps 5% → 4%.

That scan converts straight into an overview with no numbers in it:

Overall, gaming's dominant share of teenage leisure time in 2015 had been overtaken by social media and video streaming by 2023, while messaging fell back and interest in education apps remained consistently marginal throughout.

Everything in that sentence came from the scan, not from staring at five numbers and describing them in printed order. The body paragraphs — one for what grew, one for what shrank — now write themselves, because the grouping decision was made during the scan, not during the sentence.


3. The four paragraphs, and choosing the grouping

Every report has the same four paragraphs, in the same order.

Paragraph Contains Never contains
1. Introduction What the chart is about, paraphrased Any data
2. Overview The 2–3 most prominent features Any numbers
3. Body 1 One group of the data, with exact figures
4. Body 2 The rest of the data, with exact figures

The grouping decision

Make it before you write a word. It is the decision the whole report rests on.

Chart Group by
Dynamic (has a time period) Direction — one paragraph for what rose, one for what fell or fluctuated
Static (no time period) Rank — one paragraph for the highest figures, one for the lowest and any exception
Map Time — one paragraph for the earlier layout, one for the later
Process Sequence — split the stages roughly in half
Two sources together (e.g. chart + table) Source — one each, with an explicit link sentence opening Body 2

The dynamic-chart trap: if the chart has years but every category moves the same way, direction cannot divide your paragraphs. Fall back on scale and treat it as a static chart.

Tables specifically

A table has almost no vocabulary of its own. What makes it hard is that a line graph draws the shape for you and a table does not. Selection is the entire task.

Read it twice before writing, once across the rows and once down the columns, and ask:

  1. Which row or column holds the highest figure overall, and which the lowest?
  2. Does any row move against the direction of the others?
  3. Do the rankings hold from the first column to the last, or does any category change position?

Name what a row measures, never the row itself. Not "the third row shows" — say "expenditure on healthcare", "the figure for Brazil". Table furniture is invisible in a good report.

Units: tables mix them in a way charts do not. State the unit the first time you give a figure in each paragraph. Never compare figures across columns carrying different units. A change from 22% to 34% is a rise of 12 percentage points, not 12 percent.


4. The tense map

Tense collapse under time pressure is the most common failure across all four modules. Task 1 is unusually forgiving, because the chart itself dictates the tense.

The chart The tense
Dates that have all passed Past simple throughout
Dates running into the future, or marked as projections Future forms for those years only: is expected to reach, is projected to, will rise
No dates at all Present simple throughout
Map, two past dates Past simple (+ passive)
Map, past → today Past simple for the earlier map; present perfect / present simple for the later
Map with a proposed panel Present for now; will be / is to be / is planned to be
Man-made process Present simple passive throughout
Natural process Present simple active throughout

Tables introduce no new case: read the column headings. Years → past simple. No years → present simple.

Inside one report, the tense does not move unless the chart moves it. That single rule is worth more than any phrase in this guide.


5. The introduction

Formula: graphic type + reporting verb + what is measured + where + when.

Time and place phrasing: over a decade-long period commencing in 2000 · on an annual basis · across three distinct nations · on a global scale.

A working substitution list

Don't change every word — some technical terms (percentage, decade) can't be replaced without sounding forced. Swap what you safely can:

The prompt says You write
chart / graph name the specific type: bar chart, line graph
shows illustrates · depicts · compares
diagram figure
information data
the number of the figure for
proportion percentage · share · segment
people in the UK British people · Britons
from 2005 to 2015 between 2005 and 2015 · over a ten-year period
how to produce X the process of producing X

Turn a bare graph label into a proper noun phrase. A label reading Owns a Smartphone (72%) becomes: The proportion of respondents who owned a smartphone (72%) was more than double the proportion who did not (28%).


6. The overview

The single biggest gap between Band 6 and Band 7, and the first thing an examiner checks.

Openers: Overall, · Broadly speaking, · The most prominent trend to emerge is · A notable feature of the data is.

Avoid it is immediately apparent that and an overarching perspective reveals — they read as exaggerated rather than analytical.

Formulas by chart type

Dynamic — up vs. down:

While category A rose steadily, category B registered a marked decline.

Dynamic — fluctuation vs. stability:

Category A underwent significant fluctuations, whereas category B maintained a period of extended stability.

Static — dominant vs. marginal:

Category A stood out as the dominant subject; conversely, category B constituted the smallest minority.

Static — majority vs. exception:

The vast majority shared a common characteristic, with the notable exception of category A.

Messy data — across the board:

While category A dominated across the board, category B consistently registered the lowest figures in almost all metrics.

Messy data — disparity or volatility:

The data highlight a significant disparity between group A and group B. The period was characterised by erratic fluctuations across all categories, though category A ultimately emerged as the highest.

Process: state the number of stages, the start point, the end point, and whether it is linear or a closed loop.

Map: state the overall nature of the change — extensive development, comprehensive modernisation — and, where true, that it came at the expense of natural spaces.


7. Body paragraph language

Verbs Nouns
Up climb, expand, increase, rise, edge up, rebound an upsurge, an uplift, a jump, an expansion
Down plummet, plunge, dip, contract, decline, ease, taper off a slump, a drop, a plunge, a contraction
Flat / erratic plateau, level off, hold steady, stay constant, fluctuate, hover around a period of stability, erratic movements, a plateau
Turning points peak at, hit a high of, bottom out, reach a trough

Degree of change

Size Adjectives Adverbs
Big, sudden marked, sharp, steep, pronounced markedly, sharply, steeply
Noticeable significant, substantial, considerable significantly, substantially
Slow, continuous steady, gradual, incremental steadily, gradually, incrementally
Very small slight, marginal, minor, modest, negligible slightly, marginally

Match the adverb to the verb's own speed. Plummeted gradually is a contradiction.

Say the same change two ways

Alternate between the two forms so your grammatical range stays visible:

Verb + adverb Adjective + noun
Expenditure climbed steadily. There was a steady climb in expenditure.
Usage rose markedly. The data reveal a marked rise in usage.

Comparison

The figure for X was double that of Y · X exceeded Y by a significant margin · the gap between X and Y widened / narrowed · X was virtually identical to Y · X showed little difference from Y · the corresponding figure · the equivalent figure for · across all four countries.

Superlatives double as comparisons for freethe largest, the smallest, the most expensive — so use them liberally. One trap: drop "the" when a possessive is already doing that job. China's most productive year was 2010, never China's the most productive year.

The correlative comparative — one of the highest-value structures available here, because it compresses a whole trend into one clause:

The younger the age group, the more likely they were to visit. The larger the city, the higher the cost of housing.

Approximations and fractions

Give the exact figure and let the fraction support it, rather than replace it.

Figure Say
75% exactly three quarters
73% nearly / just under three quarters
33% approximately one third (not "precisely" — one third is 33.3̅%)
10% a tenth · one in ten
4–5% a tiny fraction · a negligible minority

General approximators: roughly, approximately, just over, well under, around.

For genuinely tiny values: a mere 6 TWh · practically zero · appealed to only 8%.

For evenly clustered data, use range language instead of listing: percentages ranged from 34% to 46% · with the other three activities between 38% and 42%.

Naming the exception

Most charts have one category that misbehaves. Naming it explicitly is a Task Achievement marker.

broke the overall pattern · runs counter to the general trend · is the outlier · with the exception of · do not follow this trend as neatly · a notable exception was.

Referencing data precisely

Moving through time without repeating the years

At the onset of the period · in the initial year under review · over the subsequent years · during the following decade · by the close of the period · in the final year · throughout the entire timeframe.

Connectors

Open the overview: Broadly speaking · From an overall perspective. Change subject: In terms of · Regarding · Turning to the remaining categories. Group: Similarly · Following a similar pattern · Likewise. Contrast: Conversely · By contrast · Whereas. Highlight: A notable exception was · Standing out from the rest.

Use Overall once, in the overview only.


8. Word choice — what loses marks

Several words candidates believe are impressive are the ones that cost them.

Avoid Use instead Why
dramatic, striking, radical, unmistakable sharp, steep, marked, notable, prominent, significant, extensive Exaggeration, not analysis
rocket, soar climbed sharply, rose markedly, increased steeply Journalism register
a dramatic surge, a complete collapse an unprecedented surge, a sharp decline, a virtual elimination As above
making electricity, using energy, getting rid of trash power generation, energy consumption, waste disposal Childish register
reached its zenith (on an ordinary bar chart) peaked, reached its highest point Overblown

Two verbs that must not personify the chart. Only a time period or a place can witness or experience something. A data category cannot.

✗ Category B witnessed a marked decline. ✗ Category A experienced an upward trajectory. ✓ Category B registered / underwent a marked decline. ✓ Category A recorded an upward trajectory. ✓ There was a marked decline in category B. ✓ The year 2010 witnessed a drop is fine — a year is a period of time.

Pie charts have their own vocabulary. Never amount, number, or parts. Use proportion, percentage, share, ratio, segments, categories. You may call it a circular chart in the introduction.

Topic vocabulary

Field Upgrade
Money financial outlay, expenditure, revenue, earnings, retail value, financial allocation, allocated to, a surplus, a deficit, a shortfall, affluent, lower income
People the general population, individuals, age brackets, cohorts, the workforce, the labour force, senior citizens, adolescents, the working-age population, life expectancy
Abstract nouns utilisation, usage rates, output, manufacture, generation, footfall, patronage, engagement levels
Quantities the volume of, the proportion of, the ratio of, the aggregate of
Employment joblessness rates, white-collar professions, blue-collar work, recruitment
Energy fossil fuels, non-renewable resources, renewable energy, power generation, energy consumption
Environment carbon footprint, greenhouse gas emissions, refuse, waste disposal, forested areas, vegetation
Agriculture agricultural cultivation, livestock rearing, agricultural yields, arable land
Transport commuting patterns, modes of transit, vehicular traffic, mass transit systems
Maps infrastructural modifications, structural alterations, erected, constructed, demolished, cleared, zone, district, vicinity

8b. Two grammar traps that have nothing to do with tense

Tense and agreement get all the attention. Prepositions and articles cause just as many small errors across 170 words, and they are rarely drilled separately.

Correct Common error
a rise in enrolment a rise of enrolment
an increase of twelve points an increase in twelve points — of for the amount, in for the thing changing
the highest among the five cities the highest between the five cities — between is for exactly two
compared with the previous year compared to the previous year — both forms exist, but don't mix compared to with the
accounted for a third of the total accounted of a third of the total

Articles, specifically for report writing:

None of this is exciting to drill. But a well-organised report loses more marks than it should to five or six of these slips scattered across 170 words.


9. Processes and maps

The voice rule

Man-made processes take the passive. A human operates the machine; the object receives the action. The trees are cut down and the wood is transported.

Natural processes take the active. The organism performs the action itself. The caterpillar eats the milkweed and forms a chrysalis.

The one passive that belongs in a natural process is where something genuinely has something done to it: the tail is absorbed into the body.

Sequencing

Use real transitions, never "step one, step two":

initially · at the outset · on arrival · once this phase is complete · subsequently · following this · at the next stage · as time passes · as the organism matures · after roughly three weeks · finally · at which point the cycle begins again.

Process verbs (passive): is collected · is transported · is sorted · is shredded · is heated · is filtered · is crushed · is moulded · is converted into.

Natural-process verbs (active): hatches · emerges · matures · develops · undergoes a transformation · sheds (British: moults / American: molts) · evaporates · condenses · precipitates · infiltrates · flows · runs off.

Process framing: a multi-staged process · a linear manufacturing sequence · commencing with · culminating in · a closed loop, since the final product re-enters the cycle.

Not every process is linear. Before writing, ask three questions: how many stages, is it linear or cyclical, and are there any points where two things happen at once? The sequencing vocabulary splits three ways:

Relationship Words
Linear steps first · then · after that · once this is complete · finally
Simultaneous steps while · concurrently · at the same time · in parallel with
Branching choices either… or · alternatively · depending on

Map language

New was built · was constructed · was erected · was established · sprang up
Removed was demolished · was cleared · was cut down · gave way to · was replaced by
Changed was converted into · was turned into · was extended · was widened
Unchanged remained intact · was left untouched · survived unchanged
Spatial adjacent to · bordering · on the outskirts of · at the heart of · running through · spanning · in the north · to the south-east

Compass directions stay lowercase.

Move through a map consistently. Walk a floor plan the way you would walk into the room, or cross a town map in one direction — but never jump around. A description that hops from the north-east to the south-west and back is the commonest coherence failure in a map task.

The passive is doing real work here: for a planned change nobody knows who is planning it, so "A new car park will be built beside the sports centre" is the natural form. A fronted clause is a cheap way to add range: "Next to the library, a small café has been added."

Ready-made map sentences: By 1990, X had been replaced by Y. · Where X once stood, Y now occupies the site. · Aside from X, which remained unchanged, most of the area was transformed.


10. The one thing you must never do

In Task 1 you are a reporter, not an analyst. Describe only what is printed on the chart. Never explain why a trend happened.

✗ Car usage increased because people had more disposable income.

That sentence belongs in Task 2. Nothing on the chart says anything about income.

Before every sentence, ask two questions:

  1. Is this printed on the chart? If not, you are speculating.
  2. Is it significant? If not, you are transcribing.

The inverted conditional follows the same rule. Use it only for a mathematical exception visibly printed on the chart, never to guess human behaviour:

Had it not been for the sudden rise in Lebanon, the reduction would have been entirely universal.

The safe alternative carries the same information with three fewer places for the grammar to break, and you should reach for it first:

With the notable exception of Lebanon, the reduction was entirely universal.


11. General Training Task 1 — the letter

Same 20 minutes, same 150-word minimum, different task entirely. There is no numeric overview; its equivalent is a clear, consistent purpose and tone established in the opening lines and held throughout.

The three registers

Prompt says Register Open Close
Write to a manager / official / company (name unknown) Formal Dear Sir or Madam, Yours faithfully,
Write to a named person you don't know well Semi-formal Dear Mr Ahmed, Yours sincerely,
Write to a friend Informal Dear Sam, Best wishes, / All the best,

Never drift. A Band 7+ letter does not slide from formal to casual halfway through. Pick the register from the prompt in the first ten seconds and hold it.

Structure

Opening line:   State why you are writing, in one sentence.
Bullet 1:       One paragraph.
Bullet 2:       One paragraph.
Bullet 3:       One paragraph.
Closing line:   The action you want, or a warm sign-off.

Every bullet point gets its own paragraph, properly developed. Treating any bullet as an afterthought is the most common Task Achievement failure in General Training.

Opening sentences

Closing sentences

Do not write addresses. The prompt says so explicitly, and adding them wastes words.

Worked examples: formal complaint · formal enquiry · informal, a friend's visit · informal, asking a favour.


12. What separates Band 7, 8 and 9

Higher bands are not more advanced writing. They are more controlled writing. A candidate who writes plain, accurate sentences about the data consistently outscores one who reaches for impressive vocabulary and gets it wrong.

The overview. Band 7 has one, placed early, naming 2–3 real patterns without figures. Band 8–9 has one that captures the pattern which actually organises the data — a comparison, a turning point, a split between two groups — rather than a generic "some went up, some went down". A Band 9 overview reads as if the writer understood the chart's whole shape before writing a single number.

Grouping. Band 7 groups related data rather than following the chart left to right. Band 8–9 groups in a way that demonstrates understanding of the data's structure — "the two lines that rose" and "the two that fell", "categories that changed a lot" and "categories that stayed flat".

Sentence variety, and the trade-off with accuracy. This is where candidates damage their own score by overreaching.

The figure which represents for the sales in Region A, that had been fluctuating, then it increased dramatically at the end of the period.Sales in Region A fluctuated for most of the period before rising sharply at the end.

The second is shorter, has one clear structure, and zero errors. If a sentence would be more accurate in a simpler form and the complex form adds no precision, the complex form is not helping the score.

The Band 9 Task Achievement test: could someone redraw your chart accurately from your writing alone? If yes, you have reported the right level of detail. If they would draw something wrong, you selected badly. If they could not draw it at all, you transcribed instead of describing.

Task 1 is scored on four equally weighted criteria, 25% each: Task Achievement, Coherence & Cohesion, Lexical Resource, Grammatical Range & Accuracy. At Band 9, Coherence should feel almost invisible — connected ideas, not a string of firstly, secondly, thirdly — and advanced grammar (cleft sentences, relative clauses, concession clauses) counts only once your basic tenses, passives and prepositions are already error-free. Advanced grammar does not offset basic mistakes.

The self-check

Question If "no", you are likely capped at
Is there one sentence summarising the big picture, with no numbers in it? Band 6
Does it appear early, not at the end? Band 6–7
Are the data points grouped logically rather than listed in chart order? Band 6–7
Do the complex sentences you attempted stay accurate, not just ambitious? Band 7
Could a reader follow every sentence on the first read? Band 7–8
Does the response address the exact task, with nothing generic bolted on? Band 8–9

Six honest yeses means the remaining gap to a 9 is consistency across a full response — a matter of timed practice, not new information.


12b. Sentence variety — five moves

A Band 7 report and a Band 9 report can carry the same numbers, in the right tense, with no grammar errors, and still land two bands apart. The gap is usually that every sentence has the same skeleton: subject – verb – number, three times in a row.

Nothing is wrong with any single sentence. The problem only appears when you read three together — and that repetition is exactly what Lexical Resource and Grammatical Range measure, since both are graded on variety, not correctness alone.

Reading fell from 4.5 hours to 1.5 hours. Gaming rose from 3 hours to 9 hours. Organised sport fell from 5 hours to 4 hours.

Flawless, complete, and marked down: identical word order, identical verb position, identical length.

1. Don't always open with the subject. Front the time phrase, the comparison, or a participle.

Use the fronted versions for your second and third sentences in a paragraph, not the first — an opening line that starts mid-clause reads as trying too hard.

2. Fold two facts into one sentence with a relative clause.

The fastest way to raise sentence-length variety without filler — and it usually saves three or four words of your budget, which you can spend on a data point you would otherwise have cut.

3. Use substitution instead of repeating a verb phrase.

Did so, did the same and inverted as did X let you avoid saying the verb twice. This is a cohesion device, not just a space-saver: it signals you are tracking the relationship between two series rather than listing them.

4. Rotate your comparison syntax. If every contrast uses whereas, the examiner sees one structure repeated however varied the content. Keep at least three in rotation:

Pattern Example
whereas / while Gaming climbed steeply, whereas reading moved in the opposite direction.
in contrast to X, Y… In contrast to the fall in reading, gaming increased sixfold.
the reverse was true of X Gaming surged; the reverse was true of reading, which collapsed by two-thirds.
X was mirrored by Y The decline in organised sport was loosely mirrored by the smaller drop in reading.
no connector at all Gaming usage surged. Reading collapsed.

That last row matters more than it looks. Two short contrastive sentences with no linking word between them is a valid, high-scoring move — it reads as confident rather than under-connected, as long as it happens once per report. Save it for your sharpest contrast.

5. Pack magnitude and comparison into one clause.

The dash does the work of two sentences' connective tissue in the space of a comma. Once or twice per body paragraph, not every sentence: packed sentences read well when surrounded by shorter ones.

Cohesion beyond "however" and "in addition"

The same connector reused every paragraph is a second, quieter kind of repetition — and it signals narrow range just as clearly.

Reference pronounsthis, that, the former, the latter:

Reading and gaming moved in opposite directions; the former nearly halved while the latter almost tripled.

Demonstrative summarythis or that pointing at an entire idea, not a noun:

Gaming overtook every other activity by 2023. This shift was the single largest change in the table.

Ellipsis — drop a repeated verb the reader can supply:

Gaming rose sharply; organised sport, only marginally.

That last one is worth practising deliberately. A comma standing in for a verb both clauses share is genuinely advanced and rare to see done correctly. Once per report it does real work for Grammatical Range. More than once it starts to look accidental.

The same paragraph, before and after

Same data, same facts, same tense, same word count. Only the construction changes.

Band 6–7 — accurate, flat, one pattern throughout:

The table shows weekly hours spent on three leisure activities by teenagers in 2010 and 2023. Reading fell from 4.5 hours to 1.5 hours. Gaming rose from 3 hours to 9 hours. Organised sport fell slightly from 5 hours to 4 hours. Gaming had the biggest change of the three activities. Reading had the lowest figure in 2023.

Band 9 — same information, restructured with the five moves:

The table illustrates how weekly time spent on reading, gaming and organised sport among teenagers changed between 2010 and 2023. Of the three activities, gaming underwent by far the most dramatic shift, climbing from just three hours a week to nine — a threefold increase that made it the dominant pastime of the two years compared. Reading moved in the opposite direction, and did so more steeply still, collapsing from 4.5 hours to a mere 1.5, the lowest figure recorded for any activity in either year. Organised sport was comparatively stable, slipping only slightly from five hours to four.

Same four facts. The only thing that changed is sentence construction: a fronted of the three activities, a packed magnitude clause, a substitution (did so more steeply still), and a relative clause carrying the superlative instead of a separate sentence for it.

The variety self-check

Read your body paragraphs and ask, sentence by sentence:

None of this changes what you report. It changes how many different ways you can say it — which is exactly what the top band measures.


13. The two ways reports fail

Running short

The graph shows mobile and fixed telephone subscriptions from 2000 to 2020. Mobile subscriptions were 12 in 2000 and 105 in 2020. Fixed lines were 16 in 2000 and 12 in 2020. Mobile subscriptions increased and fixed lines decreased.

Three problems, and only one is the length. There is no overview, which caps Task Achievement on its own. The figures are listed rather than described, so no trend language appears. And the two categories are interleaved rather than grouped.

The repair is not more words — it is the overview. A report with a real overview almost cannot fall under 150 words, because the structure forces you to describe each group twice: once in shape, once in numbers.

Drifting

Mobile subscriptions increased from 12 to 105, which is a very large increase, probably because mobile phones became much cheaper during this period… In 2001 the figure was around 18, in 2002 around 24, in 2003 around 31, and in 2004 around 40.

Two fatal failures. Speculation — nothing on that chart says anything about price. And transcription — reading out every year on the axis is not description.

The rescue lines

When the body paragraphs are done and you are short, each of these adds a legitimate sentence without inventing anything:

All five are facts about the chart. None is speculation.


14. The morning-of list

Read this, and nothing else, on exam day.

Fixed prepositions. responsible for · the reason for · the cause of · consist of · an increase in [the topic] · an increase of [the amount] · rose by [the amount] · rose to [the endpoint] · account for [a percentage] · separate into · transported in.

Noun vs. verb. growth/grow · a rise/to rise · a reduction/to reduce · a loss/to lose · an increase/to increase · a decline/to decline · a combined figure/to combine. Write "combined" with its -d, every time.

Superlatives (three or more items): the highest · the lowest · the largest · the smallest · by far the largest · easily the highest · tops the list · lags behind. more / less / higher / lower — only when comparing exactly two things.

Irregular past participles for the passive. is/was built · cut · taken · ground · frozen · shrunk · moved · dried. Every passive needs the participle: is moved, were built, was cut down.

Spelling. received · performing · driest · sunlight · annually · career · accountant · degradation · negligible · pounds · around · illustrated · beginning · separates · process · dried · similarly · railway station.

Hyphens. those aged between 15 and 24 · those aged 55 and over · the one- to two-year-olds (hanging hyphen) · cinema-goers.

The final read-through. Read the last paragraph twice and check: every passive verb ends in -ed or -en · "combined" has its -d · proper nouns are spelled the same way throughout · the tense matches the format.


Where to go next

Seven fully worked reports with commentary Task 1 Calibration Track
A step-by-step walkthrough of one report How to Write a Task 1
Processes specifically How to Write a Process Diagram
The full morning-of list Memorise List
The same material as an audio script Task 1 — The Audio Guide
Model answers by chart type line graph · bar chart · pie chart · table · map · process
The official criteria Writing Band Descriptors
Timed practice papers Practice Test 1 · 3 · 4 · 5 · 6
Sentence mechanics: complex sentences, paraphrasing, ten common errors Writing Mechanics
The other half of the paper Task 2 — The Complete Guide

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